Create Messages - HR Staff

Access this page using HR Staff>Create Messages.

Use this page to send messages to employees if you are a Human Resources staff member and have HR Staff timesheet permissions in the HR Management module.

Note: To view this menu, the Employee ID must have the HR Staff check box selected in the Maintain>Timesheets Setup>Employee Timesheet Settings>Employee Settings tab in the HR Management module.

This page displays the names of all employees with EWS accounts. For more information about EWS accounts, see Creating an Account and Account Setup.

You can filter the list of employee names displayed on this page by clicking on the filter icon displayed in each column heading and then clicking on the filter you want to use. When you click on a filter, the filter criteria associated with the filter displays the data that meets the filter you selected and hides data that does not meet the filter criteria. For example, you can filter by location if you want to send a message to all employees in a specific location, or you can filter by department if you want to send a message to all employees in a specific department.

You can also group the list of employee names displayed on this page by dragging a column name above the row that displays column names. When you drag a column name above the row that displays the column names, EWS uses the column name to group the list of employees. For example, if you drag a Location column heading above the row that displays column names, EWS refreshes the page and displays the employee names grouped by location, such as Home Office and Corporate Headquarters. If you drag the Department column heading above the row that displays column names, EWS refreshes the page and displays the employee names group by department, such as Finance, Human Resources, Sales, and Manufacturing. If you drag a Location column heading and then a Department column heading above the row that displays column names, EWS refreshes the page and displays employee names grouped by departments at each location.

To create and send a message to one or more employees

Fields

Select All Employees: Select this check box to send a message to all employees with EWS accounts. When you select this check box, the page refreshes, and the Select check box for all employees in the list displays selected.

Create Message Table: Select the employee to whom you want to send a message.

Select: Select this check box for each employee to whom you want to send a message. After you send your message, the system highlights the rows for the employees to whom you sent the message in green.
Employee ID: The system displays the employee ID for the employee. Human Resource staff cannot edit this field in the EWS system. Employee IDs are assigned to employees using the HR Management module. For more information about assigning employees to managers, see the HR Management module online help.
First Name: The system displays the first name of the employee.
Last Name: The system displays the last name of the employee.
Location: The system displays the location where the employee works.
Department: The system displays the department to which the employee is assigned.

Message Date: Enter today's date or a date in the future for your message. If you specify a future date, the message will not be delivered until the date specified.

Message Type: Select a message type from the drop-down list. The default message types are General Info, Reminders, or Request. If you select Reminder or Request for the message type, when the employee selects the check box in the Read column for a Request or Reminder message type, EWS records date and time information about when the employee read the message in a log.

Due Date: Enter a due date for the message.

Message Text: Enter your message text.

Buttons

Check Spelling: Click this button to spell check your message text.

Create Message: Click this button to send your message. Messages sent to employees by a Human Resource staff member display in each employee's personal Message Center page. For more information, see Message Center - Personal and Viewing Messages.